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Current Opportunities

Meals on Wheels of Rhode Island

Job Description

Job Title: Bookkeeper

Department: Finance

Reports to: Executive Director

Status: Part-time

Compensation: $20/hour

Organization Overview

The mission of Meals on Wheels of Rhode Island is to meet the nutritional and other special needs of the elderly to help them maintain their independence. Since 1969, from Westerly to Woonsocket our staff and volunteers serve 1,200 meals each day. While the Home-Delivered Meal Program is the most recognized service, Meals on Wheels of Rhode Island also has a Capital City Café Program, a Restaurant Voucher Program, Pet Food Program and a Senior Wish Program for those in need.

Summary

The Bookkeeper supports the Finance Department to maintain accurate accounting records for analysis and reporting purposes.

This is a part-time, hourly position; Monday 9:00 AM – 4:00 PM; Tuesday 9:00 AM – 4:00 PM; and Friday 9:00 AM – 3:00 PM.

Duties and Responsibilities

Record all funds received, i.e. check, cash and ach on a timely basis in the general ledger and various spreadsheets
File all AP, AR and any and all required documentation
Record all AP and prepare an o/s AP ageing for the payment selection on a weekly basis
Maintain all required spreadsheets as provided by the Director of Finance and/or the Executive Director
Assist in the preparation of year-of financial schedules for the annual audit
Other Duties as assigned

To apply, please send a cover letter, resume, and professional references to mealsonwheelsri@gmail.com. Position will remain open until filled.

Meals on Wheels of Rhode Island

Job Description

Job Title: Finance Director

Department: Finance

Reports to: Executive Director

FLSA Status: Exempt, full time

Organizational Overview

Summary

The Finance Director provides leadership to the strategic direction and operation of Meals on Wheels of Rhode Island’s finance and related functions such as business planning, budgeting, human resources, administration and IT.

Essential Duties and Responsibilities

Analyze and present financial reports in an accurate and timely manner and offer strategic recommendations and solutions
- Clearly communicate monthly and annual financial statements including prior year and budget to actual performance
Oversee all financial, development, program and grant accounting
Manage organizational cash flow and forecasting
- Ensure that contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements
Supervise accounts payable/receivable operations to ensure accuracy and timeliness of work
Supervise the billing process for government and private Medicaid reimbursement prepared by the home-delivered team
Prepare budgets in conjunction with the Executive Director
- Create financial plans and budgets for various scenarios and multi-year projections
- Engage in capital planning
- Monitor progress and changes
- Produce financial information for federal, state, local and private grant applications and manage awards, submit payment requests with appropriate back up documentation
- Calculate in-direct cost rate on an annual basis to accompany grant applications
Coordinate and lead the annual audit process
Oversee and implement all necessary business policies/procedures, internal controls and accounting practices, update as necessary
Perform duties related to compensation, benefits administration and related activities
- Process and manage weekly payroll and associated benefit payments
- Review costs annually and adequacy and recommend modifications to the Executive Director
- Ensure timely completion of Form 5500
Oversees the information technology and relationship with third party vendor
Manage external and vendor relationships (Financial institutions, investment firm, payroll, insurance, benefits, auditors, healthcare partners, etc.)
Effectively communicate and present financial matters to the Executive Director, funders, health care partners, finance committee and board of directors using a mix of communication strategies
Attend and participate in meeting with the Board of Directors, finance committee, staff meetings and special events
Keep informed of current issues and innovation
Maintain professional growth and development through seminars, workshops and professional affiliations to keep abreast of the latest trends
Other duties as assigned

Education and Experience

Minimum of a B.A. in accounting, business or a related field
At least 5 years of broad financial leadership and operations management experience
Understanding of Generally Accepted Accounting Principles (GAAP), OMB Uniform Grant Guidance and other body rules
Experience with grant management, non-profit fundraising and healthcare billing

Knowledge, Skills and Abilities

Commitment to the mission of Meals on Wheels of Rhode Island
Shows attention to detail, organizational skills and the ability to work independently while managing multiple projects and deadlines
Offers a high degree of initiative
Computer proficiency (MS Excel; Word; accounting, donor, billing and reporting software)
Sound professional judgment
Proven ability to identify, navigate, and successfully interact within the dynamics of a fast paced environment
Ability to translate financial concepts to programmatic and fundraising colleagues who do not have finance backgrounds

Compensation

Salary commensurate with experience. Benefits package including health, dental, vacation, sick, and personal time, holidays, retirement and professional development opportunities. Meals on Wheels of Rhode Island is an Equal Opportunity Employer.

To apply, please send a cover letter, resume, and professional references to mealsonwheelsri@gmail.com. Position will remain open until filled.